Working on a project team is similar to playing on a sports team. Each person plays a role. You must meet regularly to practice, learn and challenge your competitors. It is wise to approach a project team in the same way as a sports team. Even if time is a precious resource for your team, it is still beneficial to hold regular project team meetings.
About Project Teams
A project team is a group of individuals, headed up by one team leader, who are working toward one common goal. This ultimate goal may require the team to meet multiple shorter term goals along the way. For instance, if the ultimate goal is to secure new business at the firm, the project team leader may divvy up responsibilities so that one person’s goal is to analyze new sales techniques, another is required to draw up sales proposals and yet another researches the target market.
Communicate and Educate
The overall purpose of project team meetings is to provide a platform where members can communicate with each other. They can talk about new ideas and educate each other regarding the project. Fluid communication is key to the successful completion of work projects — sometimes emailing or placing individual calls isn’t enough to eliminate confusion. Members can also get updates on changes and progress regarding the project. Sometimes, getting an update can motivate and inspire team members to work harder to achieve their own specific tasks.
Align Project Goals
One of the most important benefits of project team meetings is that they allow all workers to stay on the same page as far as the direction of the project. Team members often use these meetings to either align goals or to change goals as needed to ensure that everyone is on the right track. The team leader moderates this process of setting and modifying goals — the team ultimately looks to the leader for guidance at these meetings.
Another benefit of project team meetings is that the members have an opportunity to bond with each other on both a personal and work level. Sometimes meeting in person allows members to connect with each other more effectively compared to talking on the phone. Members can talk face to face, observe body language, laugh, debate and share conversations that they may not have if communicating over email or over the phone. As business professor Richard D. Arvey says, “Face-to-face business meetings afford participants opportunities to develop transparency and trust among each other in ways that are not always possible compared to other forms of communications.”