How to Autofill Names in Outlook

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Microsoft Outlook uses Auto-Complete technology to make it more convenient for you to create email messages. The Auto-Complete feature offers suggestions for contacts, based on those you have entered previously and on contacts you have created. Although Outlook enables the feature by default, you may have to enable it manually if it is not working on your computer.

Ensure that AutoComplete is Enabled

  • AutoComplete must be enabled for the feature to work. You can enable the feature in the program's menu options. Select "File," "Options" and "Mail." Check the box labeled "Use Auto-complete List to suggest names when typing in the To, Cc, and Bcc fields." Once enabled, Outlook will populate these fields with names from your contacts or addresses that you have typed before.

Add Contacts to Outlook

  • Because Outlook shows you Auto-Complete entries based in part on entries in your address book, you should save contacts in Outlook. You can choose whether to enter those people that you contact most frequently or enter all of your contacts. You need, at minimum, the contact's name and email address. Press "CTRL," "SHIFT" and "C" to open a new contact window and enter the contact's information.

Use Auto-Complete

  • You can use Auto-Complete when you compose a new email. Click "New E-Mail." Type the first few letters of your contact's name or e-mail address. Outlook will display a menu, below the field in which you are typing, with Auto-Complete suggestions. Click on the appropriate suggestion to add it into the field. Enter the subject and message content and press "Send."

Remove Unwanted Suggestions

  • Outlook allows you to remove unwanted contacts from the suggestions list that appears as you begin to type in the "To," "Cc" or "Bcc" fields. After you type a few letters of the contact's email address or name, wait for the Auto-complete box to appear. Select a contact using your keyboard's "up" or "down" arrows and press "Delete."

References

  • Photo Credit David Sacks/Lifesize/Getty Images
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