Maintaining a safe work environment is important for the health of your employees and to avoid the legal problems that could arise from an injured employee suing your company for negligence. If you do not have a safety audit and inspection program, implement one as soon as possible. Understand how to conduct an audit and what to look for.
A written safety plan should be published and readily available to all employees. The plan should cover such information as emergency contact information, standard emergency procedures, potential on-site hazards and how they are being addressed and documentation showing employees trained in safety management. Make sure contingency plans are also in place in the event that the company has to vacate its location and continue operations elsewhere.
One or more individuals in an organization should be given responsibility for managing the safety program and performing safety audits. Signed audit reports should be available for inspection, as well as information on what steps were taken to assure a safe workplace and correct safety problems. A specific person should be selected to assume the responsibilities of the safety manager when a safety issue arises and the safety manager is no longer available.
Office entrances, exits and hallways should be checked to make sure there are no obstructions. Overhead sprinkler systems should be checked to make sure adequate water pressure is maintained. Bulletin boards should display emergency phone numbers and safety information required by the federal, state and local governments. Fire doors should be checked to make sure automatic closure mechanisms work. Electrical cords and outlets should be inspected to make sure what is connected to them does not exceed electrical ratings. Emergency hallway lighting should be tested for proper functioning. Heaters and air conditioning units should be inspected to make sure they are functioning correctly. Stored supplies and other materials should be secured to prevent collapse and possible employee injury. Potential hazards such as improperly stored combustible material should be reviewed and moved to safer locations if required. Fire extinguishers should be periodically tested to make sure they are in working order. Check to make sure several first aid kits are readily available and that the kits contain all of the supplies that are supposed to be there.
Check to see that an employee representative from each company department has been trained in basic safety procedures, such as first aid, CPR, and evacuation procedures. Make sure fire drills are conducted on a frequent basis