What Are the Duties of Condo Association Board Members?
In condominium communities, the board of directors behaves much like a republic -- a miniature government. The board, typically made up of volunteers, is in place to help run the condo association. Board members must use their professional judgment regarding issues pertaining to the association. Since the condo owners elect the board of directors, the board represents and protects the interests of the unit owners.
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Rules
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Condo association board members must learn the rules, regulations and bylaws of the condominium. Board members enforce the laws for residents and obey the same laws themselves. The board has the authority to change and revise laws. When an issue arises in the association, the board reviews any and all complaints, decides if a unit owner has violated any laws and determines the appropriate actions such as fines or eviction.
Maintenance
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Condo bylaws spell out the board's obligations and the owners' responsibilities regarding the maintenance of each unit. Because maintenance requests can become excessive, one of the tasks of the board is to prioritize these requests. While keeping the budget in mind, the board creates a maintenance plan to address whatever problems a unit has. The board also keeps money in the budget for emergency maintenance problems that may arise.
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Budgets and Fees
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The board collects the monthly association fees, which are necessary to pay for maintenance costs and day-to-day operating expenses. The board, particularly the president or director, decides how to handle owners who do not pay their fees. The board also creates and implements a budget, calculating the costs of operation and administration, then dividing these costs by the annual budget among unit owners. The board ensures fees don't increase too much from year to year to avoid imposing a financial hardship on owners.
Annual Elections and Board Meetings
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The board ensures a board of directors' election occurs at each annual meeting and that the voting is fair. The board is responsible for appointing officers such as president and treasurer. At board meetings, the board must make public any facts, information or problems that the association faces. The unit owners must be allowed to address the board at any public board meetings.
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References
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