Supply Checklist for New Offices
Opening or moving into a new office takes the coordination of assets, hard work and the purchase of new supplies to fulfill day-to-day operations. The process of opening a new office can be a stressful and time-consuming task, but with proper planning, it can be a smooth transition.
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Desk
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Desktop supplies are essential for everyday duties such as writing and processing paperwork. Necessary supplies include pencils, ink pens, tape, stapler, sticky notes, paper clips, binder clips, desktop organizers, scissors and a hole punch. For items such as staplers and tape, it is convenient and cheaper to buy bulk replacement supplies instead of ordering single items.
Paper
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An office needs a variety of paper supplies depending on the nature of business. Common supplies include notepads, printer paper, legal pads, envelopes and stationery with company logo. Other items you might need are fax paper, personal appointment books and phone message pads.
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Mailing Supplies
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Mailing supplies allow your office to efficiently and economically ship any item necessary. Mailing services such as United Parcel Service and FedEx will give office shipping envelopes and billing labels free and pick up your items as needed. Other items needed are various sized boxes, shipping tape, bubble wrap, stamps and disk mailers.
Time Tracking Supplies
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In order for you to track your and other employees' time, it is helpful to have time clock or time cards that will be used for payroll. There are several options depending on the amount of employees needed to track including computer time clock applications, manual stamp time cards, automatic stamping time clocks and swipe card models. Computer and swipe card options allow you to download the data and process payroll electronically.
Computer Supplies
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Computers and printers are vital to most office operations, so extra supplies on hand will keep your office running efficiently. It is essential you have at least one extra ink or toner cartridge on hand for your printer, as these need to be changed often. It is also recommended that you have a spare mouse, keyboard and mouse pad. Other items include CD-R and DVD-Rs to burn data to.
Bathroom Supplies
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Bathroom supplies such as toilet paper, facial tissue and hand soap are necessary for a sanitary office. Cleaning supplies help to maintain a clean office space and clean up any accidents or spills. Cleaning supplies needed include paper towels, glass cleaner, general household bleach cleaner and a broom.
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