Machines & Equipment Used in the Office


Proper office machines and equipment help businesses run like well-oiled machines. Although each business may have specific equipment determined by industry, there are universal technologies for all office spaces. Each item works together to ensure duties can be performed in-house, which can save time and money.


  • A computer can be considered the most important office equipment. The Internet has made it possible to connect people around the world, thus a well-equipped computer system is imperative to running a business. Companies can choose either PC or Mac systems, based on preference. The important thing is that one system is chosen for the entire office, which allows for office networking. Laptops are more expensive than desktops, and are often used for working from home.

Copy Machines and Printers

  • Whether an office needs a full-sized copier or just a three-in-one printer is determined by the size of the business. Most large companies have a heavy print and copy load and need the durability of a full-sized copier that can print remotely and make large scale copies. High-quality copiers may be a necessity, but that depends on the business. Small businesses can save money and buy a small printer with copying and scanning functions, if it's determined that large quantity print-outs won't be a daily occurrence.

Fax Machines

  • The role of the fax machine has decreased in the office with the introduction of email and scanners, but standard fax machines remain an office staple. Fax machines make it possible to transmit documents, rather than waiting for mail. Standard functions of an office fax machine can vary by company. Start up businesses and those sending over 15 faxes a day often need a high capacity memory and sending speed.

Telephone Systems

  • Offices have telephones that often feature multiple lines and caller identification. A speakerphone option makes conference calls possible. While not every office has a secretary, answering systems make sure that customers never hear a busy signal. These are messages that play when calls come into the office and give callers options on how to direct their call.

Related Searches


  • Photo Credit Ryan McVay/Photodisc/Getty Images Ciaran Griffin/Stockbyte/Getty Images Jupiterimages/ Images
Promoted By Zergnet



You May Also Like

  • The Machines Used in a Clerical Position

    Many clerical workers are required to use office machines to assist in the efficiency and functionality of a business environment. Most companies...

  • How to Use an Office Copy Machine

    Modern copiers, though made by many different manufacturers, have the same basic copy functions. The machine takes an original, makes a copy...

  • How to Care for Office Equipment

    Proper care of your office equipment will keep your business running smoothly. A good cleaning every few months will keep keyboard keys...

  • How to Work With Office Equipment

    Working in an office environment requires a good working knowledge of office equipment. Office equipments includes a computer, printer, scanner and a...

  • How to Use Office Equipment

    So, you have secured a position working in an office, perhaps as an administrative assistant or secretary. Now you need to learn...

  • Stationary Equipments Required in Office

    Stationary office equipment is a generic term for the different types of static tools that are installed in an office that enable...

  • Equipment & Skills Used in Offices

    Working in an office requires you to have a specific skill set and be able to use certain types of equipment that...

  • Advantages of Office Equipment

    Business has always been about generating revenue and looking at new ways to increase worker productivity. Office equipment has always had an...

  • Types of Business Equipment

    The amount of data and information that is created in business has exploded with the growth of technology and the Internet. Businesses...

  • General Office Functions

    While the range of jobs that are performed in an office is almost endless, most office workers will find that certain functions...

  • List of Types of Office Equipment

    In the 21st century, the modern office uses a large and varied amount of equipment to perform everyday tasks efficiently and effectively....

Related Searches

Check It Out

Are You Really Getting A Deal From Discount Stores?

Is DIY in your DNA? Become part of our maker community.
Submit Your Work!