Types of Office Automation Equipment

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Offices are high traffic areas where efficiency and productivity is much desired. By making use of automated tools available in the market today, you can help your team perform better and faster. Gone are the days where you needed half a day to finish publishing a memo via a typewriter. With the variety of tools available, you can find office automation equipment that helps you speed up your daily tasks.

Communication

  • Communication is needed on a daily basis -- whether it is for internal communication to your staff or external emails and calls to your customers and suppliers. Tools such as desktop conferencing, desktop sharing, and electronic collaboration tools such as online whiteboards that sketch your ideas and share it instantly to the other online members help make meetings more efficient and productive. Multipurpose office communication tools such as phone, facsimiles, photocopiers and printers in one machine help you save space and at the same time, lets you finish a task much faster.

Publishing

  • Tools that help you churn out a printed piece of paper or any similar material can help reduce the amount of time to finish a task. Examples of which are high-speed laser printers, ID and card printers, thermal paper printing point of sale systems and label makers. Electronic publishing tools such as Adobe's InDesign and Microsoft's Publisher can help you do some text and graphics editing for your office publishing needs.

Office Management

  • Office management such as a bank notes counter, fingerprint scanners that double as door keycards and attendance checkers, keycard readers, paper shredders, check writers and even digital weighing scales, help your staff do their tasks much faster, saving you time, energy and effort. Automated load balancing servers are useful for managing Internet traffic in your office.

Online Collaboration

  • Telecommuting is gaining a greater foothold in office automation, with work being performed at various locations. Online collaboration tools allow team members to share information, work on parts of the project and keep schedule and project updates. Teleconferencing and videoconferencing allows people from different locations to interact using real-time images and sound, either via a desktop version using tools such as Skype, Yahoo Messenger, Sightspeed or ooVoo or by using a special-purpose meeting room where there will be several cameras, video display monitors and audio equipment using more advanced web videoconferencing programs such as Nefsis or Lifesize, which are capable of high-definition video and audio quality.

References

  • Photo Credit Christopher Robbins/Photodisc/Getty Images
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