What Are Technical Evaluation Reports?

People are gathered going over a report.
People are gathered going over a report. (Image: gmast3r/iStock/Getty Images)

Businesses and government agencies commission technical evaluation reports to assess the viability of processes, systems or products to meet specific goals or deliver specific outcomes.

Review Panel

In most cases, the organization forms a group internally or hires a third party to act as a review panel. The review panel then examines the available information, physical equipment or product and compares it to the specifications the organization set out. For example, say a business puts out a request for proposals asking for a more efficient order fulfillment software that integrates with its existing software. The business creates or enlists a review panel to assess which of the proposals can or cannot meet its stated needs and wants for the software, as well as why they can or cannot meet the stated needs and wants. The panel then meets, compares notes and forms a consensus view.

Technical Evaluation Report

The technical evaluation report puts the consensus view of the panel into a formal structure. The report includes a section that describes the purpose of the report, details about the review panel itself and an explanation of methodology. The report typically includes a discussion of whether or which product, system, process or proposal meets the specification the organization sets out, as well as any ambiguities or deficiencies with substantive explanations. The report should also include a section of recommendations or conclusions. For example, such a section might suggest seeking additional information from a vendor or manufacturer.

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