Typical Administrative Duties

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Every company has an administrative department to channel paperwork, document procedures and maintain all the reports that funnel through a company. The administrative duties of the department also involve handling all electronic data for the company. The efficiency of a company relies heavily on administration and the duties that a typical administrative employee performs. A common secretary or administrative assistant makes a median income of $29,050, according to the U.S. Bureau of Labor Statistics.

Communications

  • A typical administrative duty is answering all incoming communications such as telephones, emails and letters. A secretary or administrative assistant communicates the information to the appropriate department or personnel, including executives and managers. A good communications program enhances the flow of production.

Time Management

  • Administration manages each employee's time including the office personnel and managers. Setting appointments, documenting work hours, planning meetings, scheduling conferences, arranging travel and other time-management work is the duty of the administrative department.

Information

  • Managing information is the primary duty of administration. This includes acquiring, organizing, retrieving and disseminating information for every department in the company. Payroll, billing, orders and reports typically are all funneled through administration and forwarded to the appropriate person or department.

Equipment

  • The administrative department typically is responsible for all equipment used to accumulate and distribute documentation. Computers, printers, copiers and other equipment are maintained, cleaned and resupplied by administrative personnel. Administration manages every piece of office equipment in case of repairs or replacement.

Filing

  • Filing hard-copy documents and reports is another typical duty of administration. Each electronic document or collection of data must have a hard copy printed out to maintain a permanent file. The documents generally are filed in a cabinet and stored in a retrievable area in case the electronic information or data is lost.

Data Entry

  • The growth of technology requires computer-literate administrative personnel. Entering data into the proper electronic device is a typical duty of administration. Administrative workers electronically file and enter in a computer database time cards, insurance claims, invoices and other paperwork for easy retrieval. Therefore, a secretary or administrative assistant often must know all types of software applications the company or organization uses.

References

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