Job Descriptions & Duties of a Traffic Administrator


A traffic administrator handles the importing and exporting of freight. Administrators work for freight carriers, custom brokers and freight forwarders and coordinate shipments by land, sea and rail. The administrator researches shipping methods to determine optimal transportation options for companies.

Regulation Compliance

  • Traffic administrators must know applicable importing and exporting regulations. International shipping is subject to different laws based on which country the traffic administrator sends the freight. The traffic administrator must also ensure compliance with government regulations concerning interstate and intrastate commerce, while offering the best solutions for both internal and external customers.

Shipping Documentation

  • The traffic administrator must document shipments using the appropriate forms. Forms may require information such as freight description, shipment weight, transportation method, carrier's business information and shipping fees. Document types include bills of lading, invoices and packing slips. The administrator must also handle special shipping documents with government facilities by coordinating company and government shipping systems.

Freight Optimization

  • Another duty of an traffic administrator is determining the optimal transportation method for different types of freight. The traffic administrator must monitor which freight carriers and forwarders handle different types of freight, the carrier's shipping times for transportation and the state of the freight once it reaches the destination. With this information, the traffic administrator can categorize carriers and determine which ones are best for a particular shipment.

Shipping Schedules

  • Creating an accurate and up-to-date shipping schedule is one of the job functions of a traffic administrator. The administrator coordinates outbound schedules and pickups from all types of transportation, such as small package trucks, full truckloads and ocean shipments. With an established schedule, the company can proceed with operations without freight sitting in the loading bays for long periods of time. Scheduling also helps facilities identify freight arrival times and helps them reschedule drop-off and pickup times.

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