What Type of Letter Do You Write if You're Interested in a Job?
In a tight job market, job seekers often need more than a well-written resume and solid work references to land a new position. Some candidates can set themselves apart from their competitors by crafting one or more of several types of letters designed to show interest in a company or a particular open position. Certain types of letters are appropriate at the different points of the interview or inquiry process.
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Career Exploration Letter
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The career exploration letter is a way to get your foot in the door of a company for an informational interview. This type of letter is appropriate for recent college graduates or if you aren't sure if your desired company has an open position that's a good fit for your background. The career exploration letter should include a brief description of you and your background, as well as why you have an interest in the company. State that you'd like to come in for an informational interview to learn more about the company and the overall hiring process. According to the Harvard University Office of Career Services, also include your availability to come in, as well as that you'll be following up with the contact person to set a convenient time for both of you.
Employment Inquiry/Prospecting
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The employment inquiry letter is similar to the career exploration letter, as it is requesting an informational interview, but it is used when you have identified a specific company at which you want to work. This type of letter should be sent to the department head who may have the authority to hire you at some point. The purpose and goal of this type of interview, which should be included in your letter, is to talk with someone to gain advice on how to get a "real" interview, as well as learn about the qualifications and skill sets the company looks for in top candidates.
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Cover Letter
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When you know your desired target company has an open position that fits your background, you send a cover letter, along with your resume. In this type of letter, specifically state why you are the ideal candidate for the job, such as how your past education or work background fits the job description. According to Marist Career Services, you should address the letter to a specific person, rather than just using, "To Whom It May Concern." If the job ad doesn't state the hiring manager, call the company's main switchboard or research the company website to find an actual name. Use action verbs and professional language.
Thank You Letter
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After you've completed the interview, send a thank-you letter to follow up with the interviewer. This type of letter has three main goals, which include thanking the interviewer for his time, once again expressing interest in the position and emphasizing why you are the ideal candidate for the job. Give examples of things you spoke about in the interview, and include any additional details that you may have forgotten to mention in the interview.
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