What Are Some Basic Office Skills?


Working in an office setting requires certain skills that take time and practice to perfect. A few of these skills include typing with pace and accuracy, filing paperwork, and talking on the phone in a professional manner. The skill level required of you depends on the kind of career you are pursuing or currently involved in. Sharpening all these skills will set you in good standing with your boss.


  • Learning to type quickly and accurately is one of the most essential office skills. Because we live in a world that is constantly developing technologically, learning to type equips you to work with most forms of text communication. The average typing speed for a secretarial office position is 30 to 45 words per minute.

Filing Paperwork

  • Although a very simple skill to learn, filing paperwork correctly and efficiently is key when working in an office. Even in an electronic age, most offices deal with a lot of paperwork, and filing systems are necessary to keep them organized efficiently. Learning to file accurately will help you and your office to track and recall specific files quickly.

Talking on the Phone

  • The office is the administrative and logistical headquarters for a company, and office employees must be able to positively represent their company over the phone. This skill requires an employee to answer the phone professionally, speak clearly and properly, and have the competency to answer any questions that may need to be answered.

Writing Skills

  • Working in an office typically requires employees to be proficient written communicators. Office employees need to write emails, documents, notes and memos communicating a variety of information throughout their business networking system. Knowing correct grammar and spelling rules is necessary in order to communicate clearly on the job.

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