The Structure of Daycare Schools

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Creating a well structured daycare helps provide children with a safe environment.

Instituting an organized structure into your daycare's operation provides faculty, children and parents with the necessary information to ensure a smooth operation. Determining activities for children, pickup and drop-off schedules for parents and assigning duties to faculty prior to opening your business, will decrease disruptions and confusion that could detrimentally effect your daycare.

  1. Board of Directors

    • Whether you are opening your daycare by yourself or with a group of people, a clear chain of command needs to be implemented. Decisions about staffing, daycare policy, activities, food served, toys and equipment purchased and hours of operation need to be made and enforced. A central authority gives parents someone to voice concerns to, provides supervision over the staff and helps ensure the welfare of the children is maintained. Determine, in advance of opening, the responsibilities of each member of the board to provide much needed structure to your organization. A decision on whether your daycare is a nonprofit or for-profit organization will determine what legal actions you must take to secure your business license and protect yourself against liability.


    • A daycare's staff consists of full-time and part-time teachers, assistant teachers, teacher aides, administrative personal, cooks, custodians, substitute teachers and any other personnel necessary for the daycare's daily operation. Staff should understand what each member's roles and responsibilities are in how the daycare functions. Clearly defined roles will help ensure the completion of necessary tasks, while avoiding any unnecessary confusion that could damage your business. Your staff should thoroughly understand the daycare's policies, what constitutes acceptable behavior toward the children and who the staff should report to if encountering trouble with a child.


    • Obtaining the trust of the parents can be a difficult task for a daycare. Providing parents with detailed information on how the your daycare is run will help ease concerns and answer questions. Creating a parents handbook that outlines your daycare's policies on hours of operation, drop-off and pickup times, child pickup authorization, illness policy, daily activities, food preparation, nap times, payment schedule and any other pertinent information will help eliminate confusion, and build trust that your daycare is competently run, well organized and properly structured.


    • Entertaining while ensuring the child's welfare, is the most important aspect of a running a daycare. Creating a structured, well run environment, will help ensure the children enjoy themselves, while making the daily operation of the daycare easier for the staff. Design an assortment of fun activities for all age groups. Purchase a wide selection of toys that the children can play with without the need for constant supervision. Schedule outdoor activities and nearby field trips to provide outside stimulus. Implement a series of educational games, stories and activities that help prepare the kids for kindergarten. Schedule nap, snack and lunch times at specific times so the children remain well rested and well fed.

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