Steps for Writing a Verbatim Report


The word "verbatim" refers to using the exact same words, word for word. A verbatim report refers to an account that records everything that was said during a conversation in the exact wording that was used at the time. The most known usage of verbatim writing is done in court, by the stenographer who records everything said. Verbatim reports are used as personal accounts of what was said at the time and place.


  • The format for a verbatim report dictates that the writer not use the full name except in the introduction and that he separates all speeches by a blank line. Divide the formatting into three columns (from left to right): what was said, who said it and personal comments.


  • Provide the date that the conversation happened. Provide context for the encounter, the location of the encounter, the parties involved (identify here by name and by initials later) and the relationship between the speakers. Give the information needed for the reader to understand what the speakers are discussing and why. Keep it brief.


  • Writing a verbatim is much easier when the conversation is somehow recorded. In this case, just sit down and begin transcribing what was said. If typing from memory, it may help to jot down key words that will help sequence the conversation by what is remembered. If working from memory, it is expected that the exact words may not be 100 percent correct, but do the best that memory allows. Put each speech section in its own paragraph. Identify speakers by initials. Place nonverbal communication (relevant body language), silences and exchanges you can't remember in brackets.


  • In the right column, provide any comments or reflections on what the speakers have said. Since a verbatim report is often a personal account, provide personal expressions on how the conversation made you feel or, when appropriate, interpretations on what the other people involved may have been thinking.


  • For more professional and nonpersonal verbatim reports, exclude the personal comments section and instead provide more relevant information there, such as job title or business function for professional reports.


Promoted By Zergnet


You May Also Like

  • How to Use the Verbatim Store 'N' Go

    The Verbatim Store 'N' Go is a portable USB flash drive that features a retractable connector. The flash drive allows you to...

  • What Does "Sic" Mean in Writing?

    When quoting or paraphrasing someone else's words or work in your writing, you need to give credit to the original author or...

  • How to Do a Weather Report

    Weather reports follow a certain format no matter what media you use to present them. Trained meteorologists prepare the forecast and after...

  • How to Write a Police Report

    When a crime is committed, someone has to document the details of the event. This has to be done with a level...

  • How to Write a Sonnet

    The sonnet, a 14-line poem, has two main types: English (or Shakespearean) and Italian (or Petrarchan). The poem's the thing-- follow these...

  • How to Write a Thank You Note

    You can fill even short thank you notes with appreciation, sincerity and meaning. A handwritten note of thanks should be sent via...

  • How to Write a Court Report

    A court report is a document written on behalf of someone who has been found guilty of committing a crime, and it...

Read Article

Add Extra Love to Kids' Lunchboxes with These Creative Ideas

Is DIY in your DNA? Become part of our maker community.
Submit Your Work!