Where Can I Locate Intranet Files on Server?
A variety of factors influence where you locate intranet files on the server. Employees of a company who have a general user designation, for example, generally will have greater access to intranet files than student users at a college. Both in the college and business environment, however, authorization levels for intranet file access will vary with the category of each individual user.
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User Status
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General users have more limited access to intranet files than do those charged with the responsibility for the implementation, operation and maintenance of a system. In a college intranet environment, for example, the typical student user will have access only to specific application and data files. Applications depend on school policy and may vary with different majors in the same academic institution. Available applications may include such programs as word processing, spreadsheets, drafting programs and email as well as the files created and saved from these applications. Information technology staff, however, will have access to programming and administrative files that students have no access to. The category of user also determines where you locate intranet files on the server.
Virtual Access
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General users may or may not have direct access to intranet files residing on the server even for those files they have authorization to access. The level of authorization varies with the security policy of the organization that provides the intranet. The means of locating intranet files through the server also varies depending on whether general user authorization allows direct access to the server files or only virtual access. Many organizations offer access only to copies of the intranet server files to general users. The server in this instance has programming that makes modification to revised files in a two-step process: the user saves the revisions to a file copy and the system then replicates those changes to the original file resident on the server itself. To access intranet files for a server set up in this way, you sign into the intranet's shared drive. Shared drives usually get designated with a letter from the middle or toward the end of the alphabet such as J, K or V.
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Directory Structure
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Both the physical server and the virtual replication of intranet files through a shared drive will have a directory and sub-directory structure. The virtual shared drive directory will largely correspond to the directory structure on the physical server. If the intranet you are accessing allows users to add directories for individual use, the structure may not have 100 percent correlation, but the fundamental structures will align. General users, therefore, will look in the appropriate directory on the shared drive if only virtual access is allowed. Users with administrative or development privileges, or those in an environment that allows general users access to the directory on the actual server, will find the intranet files in the corresponding location on the actual server.
File Type
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The file type also affects how you locate intranet files on the server. You locate intranet files on the server in accordance with the type of file and the way it fits into the directory structure. For example, you will find your applications such as word processing and spreadsheet programs in a Program file folder. You locate documents saved from application programs either in folders you have selected and perhaps even created within the directory structure or else in the location that your intranet system has assigned as a default for each type of document. Because default parameters vary with the individual system, you will need to determine the default file location of your particular intranet server through your organization's documentation or by contacting a technical support facility.
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