Office administration departments perform day-to-day administrative and secretarial tasks for organizations. They perform functions such as typing documents, making travel arrangements for executives and bookkeeping. Office administration departments have different types of jobs. Individuals can work as secretaries, receptionists or customer service managers. These jobs can be full-time or part-time. Some organizations allow professionals to work from home.
An executive secretary performs administrative tasks for executives. She creates statistical reports, sets up conference calls and meetings, greets visitors and writes memorandums. An executive secretary may also train and manage clerical staff. She must have at least a high school diploma. However, employers may require her to have some college education or a bachelor’s degree. The person must be familiar with office applications such as Microsoft Office. An executive secretary’s salary ranges from $31,497 to $50,435 per year, according to PayScale.
A legal secretary types legal documents such as motions and briefs and subpoenas. This person also works closely with lawyers and puts documents together for cases. A legal secretary works in various types of environments, including law firms, corporations and government agencies. She doesn’t need to have a formal education to be a legal secretary. Instead, the person can attend a community college to get the skills that are needed to work in the field. A legal secretary’s salary ranges from $30,678 to $53,228 per year, according to PayScale.
An administrative assistant plans and sets up meetings and oversees projects. He also makes travel reservations for executives and guests. The administrative assistant creates documents such as reports, presentations and spreadsheets. A person doesn’t need a bachelor’s degree to be an administrative assistant. Instead, he can attend a trade school or community college and take courses such as typing, business writing, word processing and desktop publishing. An administrative assistant’s salary ranges from $25,352 to $36,992 per year, according to PayScale.
An office manager oversees the clerical and secretarial staff. She also hires, trains and terminates employees. The office manager keeps track of office supplies and orders them when they’re low. Many employers require the person to have an associate or bachelor’s degree in business. She must know office software such as Microsoft Office or WordPerfect. The person must also be familiar with clerical and human resources management policies and procedures. An office manager’s salary ranges from $29,766 to $46,709 per year, according to PayScale.