Employee Performance Evaluation Process
Evaluating employee performance is a process that many business owners do on a monthly, quarterly or yearly basis. The process culminates in a meeting with individual employees and a discussion of the performance report, but preparation for the report involves regular employee monitoring to properly evaluate employees on an individual basis according to each employee's performance in the workplace.
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Employee Monitoring
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Outline duties with employees to define each employees responsibilities. You can't evaluate an employee's performance if your employees don't know what is expected of them. Give employees an overall objective and a list of goals, whether daily or monthly, they can use to track their own performance. Encourage the employees to keep a record of the accomplishments of their department and their own individual accomplishments. Keep your own record of accomplishments for each employee, as well as anything detrimental to the company's success. Make sure to keep accurate records of date and time as well as any copies of documentation.
Employee Meetings
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Conduct meetings with individual employees and all of your employees as a whole. These progress meetings can take place monthly. Reinforce objectives and goals during the meeting, outline any changes in policy or job description, and give your employees time to ask questions regarding their roles.
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Written Evaluation
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Create an employee evaluation sheet for each of your employees. The sheet should include the employee's name, a list of the employee's duties, and a rating system that indicates how the employee faired with each duty listed. When possible, make helpful notes to the employee on the evaluation sheet to suggest ways the employee can improve in poor areas of performance.
Evaluation Meeting
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Meet with each employee to discuss the evaluation sheet. Be clear about how you evaluated individual areas and about your findings. Allow the employee time to ask questions. Be helpful and suggest ways the employee can improve in areas where work can be improved. Be complimentary about areas where an employee is doing well. Give a copy of the performance report to the employee and keep a copy on file.
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