What Are the Benefits of a Company Intranet?
An Intranet is the company's local Internet: a privately maintained and managed computing network specific to an organization. Only authorized employees using a user ID and password can access the Intranet. The Intranet enables employees to use common data and files of the organization for teleconferencing and messaging facilities among employees. For example, employees who work remotely have the benefit of accessing company-stored information via the Intranet.
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File Sharing
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The Intranet accords the company the privilege to use different platforms and architectures for their computing needs. Some softwares might need Java to run and some might .NET to function. The Intranet supports all of them. The company's data warehousing needs are also easily sustained by the Intranet. All the important MIS (Management Information Systems) are linked through the company's Intranet to form one comprehensive network solution.
Paperless Office
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The company is able to save a lot of money by using an Intranet. The company is able to maintain a paperless office. All the important business documents of the company are published on the Intranet's web pages. As and when the employees need information, they use the data on the Intranet. The employees can be trained using the data available on the Intranet. They can access all the data present across all the platforms that the company uses. Also, the costs incurred in commuting and gathering all the employees together for meetings are reduced.
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Enhanced Productivity
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All the employees have access to e-mails, the office messaging service and newsgroup transmissions. The response times are greatly reduced. Whenever the employee is in doubt over something he can send an e-mail to his superior for clarification. Time that would have been wasted in going to the superior's room to seek a clarification is annulled. Also, the subordinate has a written record of the solution. Whenever he is doubt, the second time over, he can just refer to his e-mails. Whenever the superior wants all her subordinates to assemble in the meeting room at a specified time, she can just ping them over the messenger in the morning and give them the details.
Collaboration Fortified
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The collaboration levels in the organization are strengthened by using Intranet applications. The organization uses features such as just-in-time publishing, broadcast publishing and virtual team networking tools. Knowledge sharing and transferring is facilitated. The company's intranet also hosts features such as a "Help Desk" and a "Frequently Asked Questions (FAQ)." All the employees learn to either find solutions to their problems themselves or seek advice from other employees.
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References
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