Checklist for Migration to QuickBooks
Software manufacturer Intuit produces the popular Quickbooks line of financial software, including accounting packages for small and large businesses. When you and your business first start using the software, you must migrate your current account information and files into the program. Gather the right information before starting the process to save time.
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Backup
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Create backup files of all of your accounting information before beginning the migration to QuickBooks. No matter which program you are currently using, backup files ensures that you won't lose the data if something goes wrong during the process, according to Intuit. Store the backup files on a flash drive or other external storage device. Many accounting programs also allow you to save in the QBB, or QuickBooks file format. This speeds up migration drastically.
Historical Transactions
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Some companies migrating to QuickBooks use an analog form of accounting. Even if you have a few years of financial files from another program you plan to import, gathering your historical transactions allows for more in-depth tracking of your accounts. QuickBooks allows you to enter data from any date in the past, according to the Little Square blog. You can enter both historical and current transactions at the same time without disrupting the file organization.
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Conversion Tools
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Downloading or purchasing a file conversion tool is a crucial step in the migration to QuickBooks. There are conversion programs available to convert nearly any financial program file into the QBB format, including support from Intuit that works with Peachtree and Microsoft Small Business or Office Accounting programs. Without the appropriate program, you will need to manually enter the financial data from each file into the QuickBooks program. Conversion saves you hours or days of work.
Write Down Extra Data
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Before beginning the conversion process, go through your files and manually copy down any data not supported by QuickBooks. This includes share price tracking, stock lists and many payroll features explains "QuickBooks 2006 QuickSteps" by Cindy Fox. Other accounting programs, including Quicken, support this data. If you convert the files for QuickBooks without recording the extra information separately it will be lost. Try finding a second program if stock management or share tracking is particularly important to your business.
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