What Is PIR in SAP?
SAP is a business solutions software that offers the capability to integrate and manage data related to financial accounts, sales, personnel records and archived documents. The core business data related to vendors, sales and materials are stored in the form of master records. One such master record used to maintain purchase orders is known as purchasing information record or PIR. The PIR contains integrated information related to production material and the vendors supplying the material.
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Structure of Records
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Purchase information record, more commonly referred to as info record, keeps the record of vendors and the materials they have supplied. A separate info record is usually maintained for each vendor or supplier. The info record typically contains fields for such as material costs, purchase order numbers, date columns to keep track of time anticipated for vendor to deliver the material and validation limits to check for over and under deliveries. An info record can be created to maintain material purchases both at the organizational level or at a plant or departmental level.
Types of Records
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Depending on the nature of the material procured from a vendor, the info record can be categorized into four types: standard, subcontractor, pipeline and consignment info records. A standard info record maintains data related to routine or regular purchase orders. A subcontractor info records maintains information for subcontractor purchase order. A pipeline info record maintains the information of commodities that are not purchased in terms of material goods but supplied as a streamline service. Examples for pipeline supplies are water, electricity or the internet. Lastly, consignment info records contain data related to period-specific or time-bound consignment orders.
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Creating Info Record
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A purchasing information record, in SAP, can be created either manually or automatically. SAP manual transaction code ME11 is used to create a manual info record. The input values that make an info record are vendor number, material number, organization code, plant code and info category. The manual entry into an info record form can also include additional data input related to material and vendor information.
The purchase information records can also be created automatically from the available vendor or material master records. A purchasing info record can contain text fields and can be customized as per the business requirements.
Updating Info Record
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The SAP transaction code ME12 is used to manually modify the purchasing information record. The "infoUpdate" field in the purchasing record can also be used to update the information record. This field will automatically update the purchasing information record in the background pertinent to the order form changes made in the foreground.
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