Timeclocks That Interface With Quickbooks
The timer feature QuickBooks includes in its software package provides useful but basic assistance. While it can function as a time-tracking tool for billing clients, and an employee timeclock if your business is small or has few employees, you can also incorporate third-party timeclock software with greater functionality. Timeclocks that interface with QuickBooks are available in a variety of formats, each with standard and special options to make handling payroll tasks more efficient.
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Availability
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QuickBooks Marketplace gives third-party retailers a place to advertise their time clock software where you can read an overview of the product and customer reviews and compare cost information. Expand your search beyond this source to make sure the software meets your budget and your needs. Virtual Timecard and MC2 Anywhere both have good ratings within QuickBooks Marketplace. Others you can investigate include Acroprint, Time-Trax, Standard Time and Lion Clock.
Type/Integration
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Timeclocks vary in their type and level of integration with QuickBooks. Some, such as Acroprint and Time-Trax, consist of a physical timeclock that requires employees to punch in and out or use a swipe card, making it necessary for you to manually extract and transfer time information to QuickBooks. In contrast, software-based timeclocks such as Standard Time and Lion Clock make it possible for employees to clock in and out on a computer, with the information transferring directly to QuickBooks.
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Features
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Timeclocks share some common features, but each has options and add-ons. Regardless of which one you choose, standard features usually include time tracking for payroll – including calculating holiday, vacation and sick hours, employee expense reporting and client billing tasks. Standard Time software supports Palm and Pocket PC mobile phones with a direct transfer to QuickBooks, allowing you to track employee time whether they are in or out of the office. Acroprint provides an option for employees to use a keypad or swipe card, as well as an option that allows you to pull daily or hourly reports without having to first transfer the information to QuickBooks. Lion Clock has a version that allows you to install and use the software in a network setting rather than on a stand-alone computer.
Cost Considerations
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Most software operates on a subscription basis with recurring monthly or yearly payments. Investigate and compare costs for each because both how each defines a subscription and how they charge for services varies. Some, such as Virtual Timecard, base monthly charges on the number of user licenses you purchase. Others, such as Lion Clock charge a set annual license fee if you install the software on a stand-alone computer and a sliding fee that depends on the number of computers if you install the software on a network. Regardless, the first year has a higher charge -- it also includes a setup fee.
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References
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