What Goes on in the Initiation Stages of a Project?
A properly planned project is essential to successful execution and completion. The initiation stage of a project is perhaps the most important phase of a project. After the definition stage of a project, in which planners determine project goals, objectives, scope, risks and so forth, the initiation stage follows.
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Definition
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The project initiation stage is when the project teams set the terms under which they will carry out the project. Professionals commonly agree that this stage is the first stage in a project, however it can be said that it is the second stage after project definition. Depending on the project at hand, project definition and initiation can be combined into one stage.
Project Conceptualization
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The team conceptualizes its project during project definition or initiation. This is when the team develops a “rough draft” of project plans, such as scope, boundaries, budget and what outcomes can be expected.
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Project Initiation Document
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The Project Initiation Document (often shortened to PID) sets forth the project outline, including key project data, risks and data. The PID serves as a guideline throughout the entire duration of the project in all of its phases. The PID should be announced and shared between the project manager, project team and stakeholders, as well as approved and signed by the business sponsor(s).
Duties of Project Team and Owner
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The project owner is responsible for checking the PID, once complete, against the project objectives and scope as seen by the business sponsor(s). The project owner reviews and confirms the details of a project, as well as assigns an overall project manager and team. The project team communicates with all stakeholders, sponsors and others who have interests vested in the project. They conduct research, interviews, brainstorming sessions and meetings for the sake of the project. They create important documents as necessary to the project, such as the Project Concept Statement, Project Charter and Project Feasibility Document.
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References
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