PowerPoint Logical Structure
The PowerPoint presentation software in Microsoft Office uses a logical structure to define where the menu items are located in the Microsoft Office ribbon, how the slides are displayed in the different views available and how slides in a presentation move from one to the next. You can also define the logical structure of your presentation by creating slides in the outline view.
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Ribbon
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With the release of Microsoft Office 2007, Microsoft moved from a traditional menu system to a ribbon for all of the commands in the Office software like PowerPoint. So, instead of menus providing the logical structure for PowerPoint's commands, the ribbon has stepped in. The most common commands are grouped on the Home tab so changes to the font and paragraph structure are readily available, as well as the ability to add new slides. After that, the logical progression is to structure commands according to general function like: Insert, Design, Animations, Transitions, Slide Show, Review and View. So if you want to add a picture to a slide you would find that command on the Insert tab since it involves inserting something.
Views
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PowerPoint starts automatically in the Normal view, but there are several other views that allow you to see the slides in different layouts. The most common view after the Normal view is the Slide Show view where the presentation is being given. But the Slide Sorter view provides a way to see all the slides in a presentation at a glance so that you can get an idea of the overall structure of your presentation. The Notes Page view allows you to see the annotations that accompany each slide and the Reader view gives you a way to show a PowerPoint slideshow in a window rather than using the full screen.
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Presentation
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The basic logical structure of a PowerPoint presentation is linear. It starts with the first slide and progresses one slide at a time to the end. But, if the logical structure of your material isn't linear, you can insert action buttons in your presentation that will take you from one slide to any other slide in the presentation. Select the object or text you want to use to trigger a move to a different slide and then click on the "Insert" tab and click "Action." In the dialog box that appears click "Hyperlink to" and then select the slide name from the drop-down menu. With this process you can create any logical structure you want for your presentation.
Outline View
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If you want to see the logical structure of the words in your PowerPoint presentation, you can use the Outline view rather than the slide view. You can even create slides and points from the Outline viewer. Click on the "View" tab and select "Normal." Click on the "Outline" tab in the pane to the left of the slide. You'll see the main headings in the outline are the titles of your slides and the sub-headings are the bullet points on each slide. You can enter headings and sub-headings right into the outline like you would in a text document and the logical structure will be applied to new slides in the presentation. Press "Tab" to move the text down one level and press "Shift-Tab" to move the text up one level.
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