Multilevel lists are ideal for organizing essay outlines, meeting agendas, shopping lists, study guides and any other set of data that is categorized or has some type of progression. In Microsoft Word 2013, you can create multilevel lists in various styles, with symbols, letters or numbers -- including Roman numerals. These lists are simple to format and customize to your liking.
Type your list in Word. Put each item on the list on a new line. For now, don't worry about what level it should be on. When you finish, highlight the entire list and click the "Bullets" button in the Paragraph section of the Home tab to create a bulleted list. You could also click the Numbering button next to it to create a numbered list.
Place the cursor in front of the first item on your list that should be indented. Press the "Tab" key on your keyboard to indent it. In the accompanying photo, "Eggs" and "Milk" are indented, and the cursor is in front of "Bread," ready to indent it by pressing "Tab." An alternate method of indenting is to click the Increase Indent button in the Paragraph section of the Home tab. The style of the bullet -- or number, if you're making a numbered list -- changes automatically when you press "Tab" or click the "Increase Indent" button.
Place the cursor in front of an item that should be indented two levels, and press "Tab" twice. In the accompanying picture, "Whole wheat," "French" and "Grandma" have been indented two levels by pressing the "Tab" key twice. The cursor is in front of "Uncle Joe," ready to indent by pressing "Tab" twice to make it line up with "Grandma." You can also click the "Increase Indent" button twice to indent items two levels.
Place the cursor in front of an item where you want to remove the indent. Press "Shift-Tab" to remove one level of indentation. In the accompanying photo, "Milk" has been moved to the left one level. To remove more than one level of indentation, press and hold "Shift" and press "Tab" repeatedly for as many levels as you want to remove the indentation. You can also remove indentation by clicking the "Decrease Indent" button in the Paragraph section of the Home tab one or more times.
Customize your list. Highlight the list and click the "Multilevel List" button in the Paragraph section of the Home tab. When you mouse over one of the list style choices, it will pop out so that you can see the enlarged style. Click it to apply that style to your list.
Tips & Warnings
- You can further customize your list by changing the font size, typeface or weight of the font for each line. Highlight the line or lines where you want to apply a change and select the style you want. You can also adjust line spacing, font color, background color and text effects.
- When you highlight and copy an item from a list with "Ctrl-C" and then paste it with "Ctrl-V," it retains the list formatting. To remove the formatting, place the cursor in front of the text and backspace until the text is flush with the left margin of your document.