How to Write a Cover Letter

A résumé is an essential tool for any job search, but it's not the only tool. Your cover letter is equally important in creating a good first impression for a potential employer. Take some time to make your cover letter great and increase your chances of landing that dream job.

Difficulty: Moderate

Instructions

Things You'll Need:

• Envelopes
• Word-processing Software
• Inkjet Or Laser Printers
• résumé software
• résumé paper

1. Find a job posting, job tip or advertisement that interests you, and make sure you are truly qualified for the position. Busy employers sometimes receive hundreds of letters, so don't waste their time or yours.

2. Match the letterhead style and paper you will use for your cover letter to that of your resume. This helps to establish a solid first impression.

3. Skip the salutation if you do not know the name of the person who will be reviewing your resume. It's best to address the letter to a specific person; call the company and see if the receptionist can give you a name and title.

4. Grab the reader's attention right away - make him or her want to keep reading. You need to distinguish yourself early from the rest of the pack.

5. Mention in the first paragraph where you learned about the job opportunity and why you're interested.

6. Establish a professional image in the second and third paragraphs by highlighting your most significant accomplishments and qualifications. Be careful not to quote your resume verbatim.

7. Clarify what you can contribute to the employer's organization rather than what you hope to gain from this potential relationship. You can discuss the latter in the interview.

8. Remind the reader, in the last paragraph, that your resume will further explain your qualifications, experience and education. Request a personal interview, and indicate the times you will be available.

9. Close your letter by telling the reader that you look forward to hearing from the company, and restate your enthusiasm for learning more about the opportunity.

10. Double-check your document for spelling and grammar; refer to a stylebook if necessary. Carelessness makes a bad impression on employers.

11. Print your letter using a good ink-jet or laser printer.

Tips & Warnings

• Before writing your cover letter, research the company to which you are applying. Then your letter can refer to specifics about the employer's business as reasons why you are interested in working there.
• Keep it short. Most cover letters stick to one page and use a standard business letter format.
• Consider using bullet points in your middle paragraphs to further highlight accomplishments.
• Don't get too personal or wordy. Save stories and relevant anecdotes for the interview.
• Don't brag. Confidence is important, but don't overdo it.
• Skip the statistics. Although the fact that you increased your account base by 68.635 percent more than the last person may be interesting to you, it often means nothing to your prospective employer.
• Never, never send a photocopied letter or use a form letter. This tells your prospective employer you are not interested enough to write an original letter and that you are satisfied doing just what it takes to get by.

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[davida8575]

on 9/3/2009 Thanks for the tips.

[ehtasham]

on 11/29/2007 The above mentioned article is pretty helpful. however i am trying to write but not able to generate a cover letter to a prospective employer, who has'nt advertised. I mean what about a cover letter for some prospective opening, though not known yet

[Cafa]

on 9/18/2007 You see, nobody likes a worker with a wide perspective. If you can't solve the "cover letter" problem, you won't be able to solve any problem. Either you're on target, or you're not. Shoot straight at the target...although it may seem like bad manors to you, and you don't want to insult your possible new boss, that's exactly what we need. Shoot and score.

[Cafa]

on 9/18/2007 Don't write a generic cover letter. Make it about the particular job you're applying for. I need some skills from you, do you have them? A simple yes or no will do. Followed by a background check and an interview to see the personality of the applicant. That's all there is to it.

on 11/22/2005 On the cover letter - state the position, where you found it, and your current position. Bullet the skills that match the job requirement. I don't care what you did on your past 5 jobs. I want to know if you can do this job (we can discuss past jobs if you can get my attention). Rewrite your resume for every job to highlight and match the skills in the job requirement. Most recruiters spend less than 30 seconds on a cover letter or resume - both of them need to show us you have the required skills.