How to Formally Address a Letter to a Foreign Consul

Many countries maintain a diplomatic presence through an embassy and consulates.

A foreign country is traditionally represented in the U.S. by an ambassador, located at an embassy in Washington, D.C. Consulates, staffed by consuls, are subordinate posts of the embassy and are located in important cities across the U.S. Many countries have consulates in New York City as well as other cities that are important in terms of bilateral relations. Consulates serve varied purposes. They may issue visas, assist travelers in distress, or monitor political matters in the host country and city. An individual may need to address a letter to the foreign consul to request a visa or other assistance.

Instructions

1. Type the date at the top of your letter followed by four blank spaces. Type the name of the consul as "The Honorable John A. Doe" and begin a new line. Type "Consul" or "Consul General," depending on the officer's rank. Follow with the mailing address for the office. Place one blank line between the address and the salutation.

2. Begin your letter with the salutation, "Dear Mr. Doe:." Place one blank line between the salutation and the beginning of the letter body.

3. Prepare the body of your letter. Use a respectful and formal tone in your correspondence.

4. End your letter with "Yours truly" or "Sincerely."

Tips & Warnings

• Verify the rank of the officer you are writing -- consul, consul general, etc.

References

• WordIQ.com: Embassy
• U.S. Department of State: How to Address Officers

Resources

• U.S. Department of State: Foreign Consular Offices in the United States