How to Write a Justification for a Bonus
A bonus is an important way for a company to show their employees that they recognize the hard work they are doing. A monetary show of appreciation is not always necessary, but can sometimes inspire and even generate better performance in the long run. Employees work for monetary gain, the same way businesses are in business for monetary gain. Asking for a bonus is not always appropriate, but in some cases is necessary, especially if a bonus program is not already in place.
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Instructions
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Format your letter in standard business form with your name and contact information in the center or upper right hand corner.
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Write the name of the supervisor to whom you are directing the letter in the upper left hand corner as well as their contact information.
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Place the date in the upper right corner parallel to your supervisor's contact information and underneath your contact information.
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Address the letter "Dear Mr. Supervisor," substituting your supervisor's name.
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State how long you have worked at your company and something positive about working there, such as the pleasant work environment or flexible schedule. Be sure to thank your supervisor for the opportunity to do the work you do and for any efforts they make on your behalf.
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State a number of things that you've done recently to add value to your company's performance and bottom line. It is important to be specific. If you're able to prove a cost savings or boost in income, that is very beneficial to your case.
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Request respectfully that you be considered for your company's bonus program, if there is one, or to receive a bonus appropriate to your performance. This will be an easier request if your company gives out bonuses regularly. However, if your company does not have a bonus program, you must point out why developing one will help improve employee performance and enhance the company's bottom line.
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Print your letter and sign it personally. Either mail it to your supervisor or place it in his mailbox or inbox.
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Send a follow-up only if you haven't heard anything back after a week or so. Do not ask about a decision, only ask if the letter was received.
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