How to Request a Volunteer Service Letter Sample
Volunteer service letters improve job candidates' marketability. Human resource professionals consider verification letters a cornerstone in entry-level resumes or high school students' college applications. You should request a volunteer service letter if you are a recent grad, career changer or student applying for a new job. Your request letter should focus on dates, hours and responsibilities to help prospective employers understand your role in the organization. Establish a timeline to get information, plan responses and submit request letters before your job hunt.
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Instructions
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Identify organizations or individuals responsible for writing references for volunteers. List the name, position, date and work you performed beside each individual. Contact the office of each individual by phone to cross-reference information before writing the first draft of your volunteer service letter request. Correct addresses, names and positions as necessary.
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Personalize each volunteer request letter. Add the recipient's first and last names, title, company name and address. Press Enter twice and add the date. Press enter twice and add a salutation before writing the body of your letter. The heading should look as follows:
Jane Doe
Community Coordinator
Acme Inc.
200 Washington St.
Washington, D.C.
Month, Day, Year
Dear Mrs. Doe,
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Write the body of the volunteer request mentioning your name and the position and responsibilities you were assigned during your time with the company. State the dates of your service, noting each project or activity related to your role. Make sure you include the hours you worked, if you have this information available. The body of your letter should look something like this:
My name is Tahjia Chapman, and I am writing to request a volunteer service letter for my services provided from July [X], 20XX to January [X], 20XX. My responsibilities included managing new membership enrollments, writing and editing monthly newsletters, online content coordination and training new interns in editorial protocols.
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Conclude the letter by thanking the recipient for helping you retrieve information from the organization. Type the letter into your word-processing software, run a spell check, proofread for grammar and punctuation errors, and print. Keep copies of all of the documents you send, noting the date it was sent. Consider making a follow-up call to let the individuals know your letter is on its way.
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Tips & Warnings
Request volunteer service letters three to four weeks before you need them.
Keep copies of each letter for future reference.
Keep updated references of each person completing volunteer references.
Write personal thank-you notes by hand.
Do not hesitate to ask before you begin your job search.
Do not embellish services, dates or times of volunteer work.
References
Resources
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