How to Fill Table Cells in Microsoft Word

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One of the ways to organize a word processing document is to fit all the facts, figures, data and descriptions into a table. Microsoft Word creates tables for you when you indicate your preferred grid dimensions and offers ways to make parts of the table, such as every other row or cells on a diagonal path, stand out. Fill table cells with shading and text in your Microsoft Word document.

  • Open Microsoft Word. Click the "Insert" tab. Click the "Table" button. Hover the cursor to orange-highlight the number of cells to form the table. Click your mouse to insert the table into the Word document. If you already have a table, skip this step.

  • Click anywhere on the table to open the new, yellow "Table Tools" tab and related ribbon.

  • Click through the options in the "Table Styles" part of the ribbon, which automatically adds shading in a pre-designed appearance to the table.

  • Click the cursor into any cell in the grid. Click the small "Shading" drop-down menu on the ribbon. Click a small colored square, filling just that cell with color. To fill multiple table cells with color at once, highlight those cells and perform the same process.

  • Click a cell and type text into it. To fill multiple cells with text, type the first cell. Press the "Tab" key to move to the next cell and continue filling cells with text. At the end of a row, pressing "Tab" will take you to the first cell of the row below it.

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