How to Write a Request for Resignation

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If you have decided to leave your job to pursue alternate employment, start a business, attend to a family member's needs or move to a new city, a request for resignation is an essential part of separating from your employer. A request for resignation, more commonly known as a resignation letter, communicates your intention to leave your current position. Employees commonly find the prospect of writing a request for resignation daunting; however, most people can complete this task in under 30 minutes.

  • Open your word processing program and choose a new document.

  • List the employer's name and address in block form on the top-left side of the page. Skip a line and list your name and address in block form.

  • Skip a line and list the date of the letter.

  • Skip a line and type the salutation, such as "Dear (Name):". Typically, you will address the request for resignation to your direct supervisor or department manager. If you do not have a direct supervisor or manager, address the letter to the Human Resources Department manager.

  • Skip a line. In the first paragraph, briefly state that you intend to leave your position with the company. Specifically list your position within your organization.

  • State your last date of employment with the company.

  • Skip a line, and in the second paragraph, express your appreciation for the opportunity to work with the company, and express well-wishes for the recipient in his future career with the company.

  • Skip two lines and type your name. Leave room beneath your name for your signature.

  • Print and sign the letter. Make a copy of the signed letter and keep the copy for your records.

Tips & Warnings

  • Include a request for waiver of the company's standard period of notice if you need to separate from your employer immediately. If your manager can replace you or reassign your job duties to other employees quickly, the company may allow you to leave without considering you ineligible for rehire.
  • Avoid casting blame or stating detailed reasons for your decision to leave the company. The letter should be objective and neutral, and should not contain your opinions about the work environment, your boss's management skills or any other subjective observations.

References

  • "What Color is Your Parachute"; Richard Nelson Bolles; 2010
  • "Strategies for Successful Career Change"; Martha E. Mangelsdorf; 2009
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