How do I Copy a Document From Microsoft Publisher to Gmail?


After completing a publication in Microsoft Publisher, such as a newsletter, brochure or sheet of business cards, you may want to share your work so others can edit, view or comment. One of the fastest ways to share materials is over email, such as with Gmail, but copying a Publisher document into Gmail has some major drawbacks. You won't be able to maintain any of the layout, clickable links, images or formatting --- you're basically copying text boxes and pasting them in one after the other.

  • Open Microsoft Publisher. Click the "File" tab. Click "Open." Navigate to the document to copy into Gmail and double-click the file.

  • Open Gmail and log into your account. Open a new email message.

  • Click the first text box on the Publisher document, symbolized by dotted lines surrounding the text. Copy the text from beginning to end of the text box. Press the "Ctrl" and "C" keys to copy it.

  • Click the body of the Gmail message box. Press the "Ctrl" and "V" keys to paste in the first copied part of the Publisher document. Press the "Enter" key once to force a line break or twice to skip a line of space after the first pasted section.

  • Copy the next part of the Publisher document. If you are copying linked/autoflow columns and pages, note that your cursor highlights all of the text in those text boxes.

  • Paste the next block of the publication into the Gmail message. Repeat until the entire text portion of the publication is pasted into the Gmail.

  • Use Gmail's text formatting options to reformat the message's headings, titles and alignment as it appears in the Publisher document. This step is optional. Any formatting may be discarded by the receiving email client anyway, as some email clients cannot handle text formatting.

  • Enter the recipient's email address, enter a subject line and click the "Send" button.

Tips & Warnings

  • The only other way to copy a Publisher document in its entirety --- maintaining the page layout and format --- is to attach it, which isn't really copying. By attaching the publication, you keep the document's original layout, formatting and images.

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