How to Write a Letter Requesting a Court Hearing

The exact requirements for hearing requests will vary by court.

A court hearing is a judicial proceeding where two parties present information concerning a matter to a judge. These matters may be civil or criminal in nature. A judge will then decide if and how it will be resolved. Finding yourself in this position and in need of a court hearing can be a difficult experience; however, an attorney can help guide you through the process and file requests on your behalf. If you choose not to hire an attorney, you can request a hearing on your own by having a basic understanding of how to request a court hearing.

Instructions

1. Develop a clear understanding of why you are requesting a hearing. Gather as much information as possible in regard to your case. You will need to make note of any important dates, times, locations and witnesses.

2. Find out which court your request will need to be sent to. The proper court for your request will be determined by the nature of your case. Call your local court clerk's office. Ask the clerk which court your request should be sent to and if there are any special forms that must be submitted along with your letter.

3. Write your letter to the appropriate court. The letter should be typed and formatted in a professional style, as it will become part of the court record once submitted. Type your full name on the top, left-hand side of the page. List your case number below your name, if you have one. Below your name and case number you will type you home address. Type the date, leaving double space above and below the date. Then type the name of the court and its address. Create a double space after the court's address and type "To Whom It May Concern." Create another double space and begin writing your letter. In the text of the letter explain who you are, what the case pertains to and why you are requesting a hearing. Create a double space between the last paragraph of the letter and your typed name. Print the letter and sign your name above your typed name.

4. Complete any additional forms required by the court. Mail all court required forms along with your letter by certified mail to the court clerk You can send certified mail directly from your local post office for a small fee.

5. Receive the response to your request by mail or phone call. Court notifications will typically be made in writing. If your request was approved, a date will be included in the response for your and other parties to appear. If you request was denied, the letter will explain why. If you do not receive a response within a week, call the court clerk to check the status of your request.

Tips & Warnings

• Participating in legal proceedings without proper legal representation is not advised.

References

• Municipal Court of Seatle; Court Hearings
• Cornell University Law School; Securities Dispute Resolution; Hearings
• Minnesota Judicial Branch; Criminal and Traffic Hearing Continuance Requests