How to Schedule Conference Chair Cleaning
Yes, it seems like a small and unimportant detail -- until your regional vice president is visiting your office and you realize that your conference chairs look stained and shabby. The cost for regular cleaning of your conference chairs, carpeting and draperies can even be considered thrifty, when you compare the cost of replacing these items. The frequency that you want to schedule conference chair cleaning depends, of course, upon need and the frequency of their use, thus schedule your conference chair cleaning based upon your office's unique needs.
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Things You'll Need
- Telephone
- Calendar
- Fabric vacuum-cleaner attachment
- Dust rag
- Fabric cleaner for spot-cleaning
- Sponge for spot-cleaning
Instructions
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Establish your in-house conference chair cleaning schedule. For example, some businesses mandate that their conference chairs be wiped down on a nightly basis and any upholstered chairs vacuumed on a weekly basis. Your business' schedule should be based upon need and frequency of use.
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Document your newly established chair cleaning schedule within your overall in-house cleaning schedule in your office's operations manual, if you have one. Communicate the new schedule changes with the department or even just the person in charge of housekeeping through your office's established proper channels: a meeting, telephone call or email.
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Establish your outsourced conference chair cleaning schedule with your established outside cleaning vendor with a telephone call. If feasible, add this duty to an already-established cleaning appointment such as a twice-yearly conference room carpet cleaning to avoid charges for a separate visit. According to a commercial cleaning service, this would allow them to provide the lowest bid per chair. Obtain the company's recommendation regarding what cleaner -- if any -- to use for spot cleaning between visits. Confirm your scheduling and duties agreement with correspondence to your outside cleaning company.
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Purchase the recommended fabric cleaner for necessary spot cleaning in between the outside vendor's scheduled visits. Distribute the cleaner to the appropriate person or department with instructions for use as provided by your contact with your outsourced chair cleaning.
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Tips & Warnings
If you have time, use this new duty to solicit bids from other companies for the combined services of conference chair cleaning, carpet cleaning and drapery cleaning, if appropriate.
If you do choose to solicit bids from other outside cleaning companies and to re-evaluate your current provider, be sure to use only bonded companies with a satisfactory Better Business Bureau rating.
References
Resources
- Photo Credit Siri Stafford/Stockbyte/Getty Images
