How to Write a Letter of Endorsement or a Letter of Recommendation for an Award

Letter writing is a skill, but can be learned and perfected, especially for important occasions.

Letter writing can prove daunting for some, even as the modern process speeds up delivery, with most correspondence transmitting electronically. Even though letter writing tools offer spell-check, formatting assistance and template structures, composing content may require considerable effort. When composing an informal letter to a friend or casual associate, the procedure does not require as much attention. But if composing a formal offering, especially for one whose future employment may rest on your words, the significance increases. If approached as an endorser for a prominent letter, namely a letter of recommendation, following a few steps may ensure the effective communication of your ideas and opinions.

Instructions

Tips

1. 

   Sit down with your subject, in order to refresh your memory prior to writing the letter.

   Evaluate your subject. A recommendation request from a former acquaintance, co-worker or student may cause for a moment of contemplation. Depending on the context in which you know your subject, writing an effective letter may require some background research on your part. Request a current resume or curriculum vitae, if applicable, prior to agreeing to write the letter. This will save embarrassment and time if you find yourself unable to comply. Also, meet with the subject in person, if possible. Simply speaking to them face to face may trigger a memory that merely speaking over the phone will not. Your subject's future may depend on your recommendation to some degree, so do not feel as though this request imposes on their schedule. Someone seeking an award wishes to do all he can, and he may best communicate his enthusiasm in person. A personal evaluation can only serve to enrich your offering.

2. 

   Inquire as to the nature of the award promptly, in case you are not a suitable reference.

   Request information on the specific job or award at hand. No two formal letters require the same information. One may necessitate an emphasis on work or general accomplishment, while another may focus on scholastic achievements and future aspirations. Many a potential award recipient fails to comply directly with the requirements of the award or contest. Though the responsibility for supplying the information rests with the individual making the request of you, upon receipt, attempt to peruse the award synopses or materials promptly. If you find yourself unable to write effectively, due to the needs and demands of the award committee, the requester deserves to know as soon as possible.

3. 

   Edit yourself prior to releasing your reference, as errors may reflect on your subject.

   Adhere to the rules and be sincere in your writing. Some references, especially those having a personal relationship with the subject, may fail to include the very items necessary for the winning of the award. Personal anecdotes provide color and history for the subject, and may serve to separate the subject from others applying for the same award. But be careful not to fill the recommendation with fluff or too many personal accolades, as a committee may see that as an attempt to hide deficiencies. Once you complete the letter, put it aside for a day or two and then revisit it prior to forwarding it to the subject or committee. Though computer programs provide spelling tools and template assistance, you may find that a phrase needs revision or omission. Correcting these mistakes may prove difficult afterwards, so proofing critically will save any embarrassment on behalf of yourself or the subject.

References

• How to request a letter of recommendation
• Writing a Reference Letter (With Examples)
• Letter Writing Guide: Writing a Letter of Recommendation

Resources

• Requesting a letter of recommendation