How to Send an Email With a Signature to Someone

Email providers such as Apple Mail and Microsoft Outlook allow users to create one or more signatures that they can add at the closing of every email. Before writing your signature, think of the information you want to include in it. For example, the format of your signature could include your name, company, address, and telephone number. If you are a student, your signature could include your name, college major, university, and graduation date. Some email users add an inspirational quote or company motto to their signatures.

Instructions

Create an Email Signature in Apple Mail

1. Open Apple Mail by clicking on the postage stamp icon on your desktop.

2. Click on "Mail" in the toolbar and select "Preferences."

3. Click on the "Signatures" tab.

4. Click the + to add a signature. In the middle column, type the name of the signature, and in the right column type the actual signature. Click on the name of the signature, and then drag and drop it on the email account -- in the left column -- to which you want to add the signature. Click the red x in the left corner of the window when you are finished.

5. Click "New Message" to compose an email. Between the subject line and the body of the email you will see "Signature." Click on the "Signature" drop down menu to select the signature you want to add to your email.

Create a Signature in Microsoft Outlook

1. Open Microsoft Outlook. Click on "Tools" in the toolbar, select "Options," and then choose the "Mail Format" tab.

2. Click "Signatures..." and click on the "Email Signatures" tab.

3. Click "New" to make a new signature. Type the name of the signature in the pop-up window and then click "OK."

4. Type the full signature in the large blank area. Click "OK" when you are finished.

References

• Mac OS X Mail: How to add a signature to your email
• Microsoft Office: Demo: Create and use an e-mail signature