How to Maximize the Use of Gmail & Google Docs
Cloud computing is in vogue for a reason. Cloud computing refers to any application or site that allows users to save information online and access it from anywhere. And it is proving to be an effective alternative to storing information on physical hard drives. Few companies provide more cloud computing options than Google, the Web search giant. By maximizing your use of Google's free Gmail and Google Docs services, you can take advantage of cloud computing's benefits.
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Instructions
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Use Google Docs for document storage. Instead of keeping documents on your hard drive, which is susceptible to failure or corruption, upload them to Google Docs instead. Not only can you access your documents from any computer with an Internet connection, you'll save space on your own machine.
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Use Gmail for personal and business emails. You can create several Gmail accounts and sync them so they can be accessed in a single inbox. If you need to keep professional and personal emails separate, create a Gmail account for yourself and another for your business. You can also access Google Docs from Gmail, so keeping your professional and personal communications with Gmail allows you to access documents, emails and calendars from a single page.
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Add email contacts as Gmail chat contacts. When you email someone using Gmail, you can add them to your list of contacts for Gmail's chat service. Not only can you save time by chatting instead of emailing, you can keep in contact with professional and personal acquaintances in real time.
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Upload group work to Google Docs and make the file public. When you make a Google Doc public, anyone can view it and work on it. Instead of emailing multiple attachments back and forth, uploading a project to Google Docs will allow your team to access and edit it without the hassle of micromanaging communications between your group.
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Use Gmail to easily find information stored in chat conversations and email. The Gmail search bar can quickly scan your inbox and your chat conversations for information someone sent you, saving you from having to remember or note phone numbers, names or other information.
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