How to Write a 300-Word Memo

Writing a 300-word memo requires preparation.

Memos are an important part of the United States' business culture, even with the advent of email and other means of instant communication. On Savvy-Business-Correspondence.com, memos are compared to letters or short reports. The website says memos, however, are more formal and private than emails or other electronic communication. Most memos are short and concise with a header. When writing a 300-word memo, preparation and to-the-point writing will help you reach your goal.

Things You'll Need

• Pen or pencil
• Paper
• Computer with word processing program

Instructions

1. Create an outline of your memo, including your main points and any other pertinent information. The outline can be written on paper or you can use a computer.

2. Create the header for your memo. The header should include a "to" field, "from" field and "subject" field, with information about the memo's topic and the date the memo was written.

3. Write the first paragraph of the memo. To keep the memo around 300 words, you should plan to have four to five paragraphs with three to five sentences per paragraph. The first paragraph should be about the first bullet point from your outline. There is no need for an introduction in a memo.

4. Write the rest of the memo, hitting the rest of the points from your outline. Use concise language. Memos are not the place for descriptive language. You are trying to get your message across without too much information.

5. Write the final paragraph of the memo, hitting on any necessary followup or meetings. Save the memo and print it out.

Tips & Warnings

• Make sure you spell-check your memo and proofread it to remove any superfluous words.

• To check on the number of words in the memo, run the word count function of your word processing program.

References

• Savvy Business Correspondence.com: What's In A Memo