If you were injured in an accident at work, you may need to write a letter to your human resources department concerning your injuries, or you may need to write a letter to a governmental agency such as OSHA, or your state’s department of labor if you are filing a complaint against your employer. You may also need to write a letter concerning someone else’s injuries that occurred in an accident at work. Regardless of the purpose of your letter, follow guidelines to ensure that you are protecting your legal rights.
Create the heading of your letter, aligned with the left hand margin. Write the date, and then skip one line. Write the name and address of the person to whom you are sending the letter.
Create your greeting. Use the last name of the person to whom you are sending the letter, or if you are sending the letter to an organization, you can write “Dear Sirs,” or “To Whom It May Concern.”
Compose the body of your letter. You should begin by stating the date and time of the accident, where the accident occurred and if there were any other witnesses present.
Present your account of the accident in a chronological and factual way. Avoid admitting any fault in your letter, and avoid becoming emotional. Include any details that may be necessary to give the addressee the information he needs to address your problem.
Request a resolution to your problem. This will be the part of the letter where you make any requests of the addressee. Your resolution may simply be that the addressees contact you, or you may want to propose a specific settlement or other resolution that would be appropriate to your situation.
Retain a licensed attorney to look over your letter before you send it. Whether you are contemplating an official action against your employer, or are worried that you may be found at fault for an accident, a licensed attorney can help to ensure that your rights are being protected.
Send your letter via certified mail, return receipt requested, or through some other means which requires the addressee to sign for the letter. This way, should you need to go to court at a later time, you will be able to prove that the addressee received the letter.