How to Share Documents In Word 2007

You can share any Word document within Microsoft Word 2007 by using the email feature built into the software. This will automatically make the document an attachment in an email message, which you can then send. If you expect the person with whom you are sharing the document to make changes to it, then you should enable the Track Changes feature in Word. This will let you quickly review the document for any changes. You can then accept or reject the changes.

Instructions

Preparing a Document to Share

1. Open a document in Microsoft Word that you want to share.

2. Click the "Review" tab, then click the "Track Changes" button.

3. Press "Ctrl-S" on the keyboard to save the document.

Sharing a Document in Word 2007

1. Click the "Microsoft Office" button, then click "Word Options."

2. Click "Customize," then select "All Commands," located in the "Choose Commands From" list.

3. Select "Send to Mail Recipient," then click "Add." Your mail client will open -- usually Outlook or Outlook Express. Select a recipient. The name of the file will be the subject of the email, and the document will already be attached. Click "Send."

Reviewing a Shared Document

1. Double-click on the document when it has been returned. You can do this within the email program, or drag the attached document to your desktop, then open it.

2. Click the "Review" tab, then click "Next". Word will show you the first change in the document. Click "Accept" or Reject."

3. Accept or reject all changes to the shared document by clicking the arrow beside "Reject" or Accept" in the Changes group of the Review tab. Click either "Reject All" or "Accept All."

4. Save the document when you have finished by clicking "File," then "Save As." Add "_r1" (for revision one) in the title of the document, so that it is not confused with the original.

References

• Microsoft Support; How to Send a Word Document as an Email Message Directly from Word; May 2011
• Microsoft Office: Track Changes While You Edit