How to Write Issue Briefing Papers

Briefing papers must distill an issue for those too busy to research themselves.

Briefing papers are short descriptions of the essential elements of an issue. Writing a briefing paper requires summarizing a complex issue in simple language and limited space. They are used to inform a boss or communications person who doesn't have the time or ability to learn about the issue in depth. While briefing papers may seem easy because of their short length, distilling complex issues into a brief summary requires practice and skill.

Instructions

1. Identify a few major points. Looking at the issue as a whole, and considering your audience, identify three main points that capture the essence of the issue. Identify points that are essential to understand the overall issue. Place smaller facts under the main points. Anything that doesn't fit into the main sections can be set aside if there is space or briefing papers in the future.

2. Write to your audience and purpose. Consider who will be reading the briefing paper, including their expertise and their needs. For example, communications people require information that is accessible and interesting to the public. The head of an organization requires accurate summaries how an issue could influence current business or policy.

3. Choose carefully which details to include. Often, the reader needs to know just the essentials. If they require greater detail, you'll receive another request for information. However, sometimes details help clarify a main point or concept. Choose your details wisely and make sure they are accurate and representative of a larger point.

4. Remove jargon. Chances are, the person reading your briefing paper will not have the same level of knowledge or technical expertise you will. They are often generalists who understand the 'big picture.' Keep the language simple and avoid jargon. Clearly define any technical terms that are absolutely necessary.

5. Edit thoroughly. The first draft will almost always be too long. Page limits are firm, so you need to edit ruthlessly. Some points may have to be shortened while other points are eliminated. Double check your language to ensure you're explaining everything clearly. You don't want to trade clarity for brevity.

References

• Australia National University. Writing a Brief/Briefing Note.