Less is often more with email signatures. In fact, when you put too much information in a signature, it can get confusing for the recipient and could even make you look desperate. But this doesn’t mean you should omit professional credentials. Your email signature is just one more opportunity for you to make a lasting impression, so don’t waste it.
Degrees, Then Licenses and Certificates
Listing credentials directly after your name is the accepted practice for email signatures. You typically start with your academic degrees and then follow with any licenses or certifications you hold. The Office of Communications and Marketing at NYU provides an example for a medical professional: Sarah Sampson, MS, PhD, RN, CCRN. As you can see, the credentials start with her two degrees, followed by her license as a registered nurse and then her certification as a critical care registered nurse.
The example provided by NYU also demonstrates the proper punctuation for listing your degrees, licenses and certifications. Avoid using periods in your credentials. For example, a Juris Doctor is listed as a JD, not a J.D. A Masters of Science is listed as an MS, not an M.S. Also, use commas to separate all degrees, licenses and certifications from one another.
The Bachelor Conundrum
In most cases, you shouldn’t include a bachelor’s degree as part of your email signature. The same could be said for an associate degree. However, a few exceptions do exist, and it’s up to the individual whether or not to include it after his name. For example, if you hold a specialized bachelor’s degree, such as a Bachelor of Science in nursing, Bachelor of Pharmacy or Bachelor of Laws. In these instances, you can list them after your name as a BSN, a BPharm or an LLB, respectively. Again, note the lack of punctuation.
Including the Rest
After you’ve listed your credentials, use a separate line to note your current position or title, such as Marketing Manager or Director of Operations. On the next line, either list the department or your employer. If your department doesn’t have a name, go right to the employer, such as:
Jon Johnson, MS, MBA
Director of Marketing
Next, tell the recipient how to reach you by phone -- on a separate line, of course. But resist the urge to provide every phone number under your name. More than one or two is too many. After providing a phone number, provide your website domain on the next line.
- Fast Company: 5 Common Mistakes You’re Making with Your Email Signature
- NYU Langone – Office of Communications and Marketing: Academic Degrees, Licenses, Credentials
- National Association of Pediatric Nurse Practitioners: Professional Credentials
- Ithaca College: E-mail Signature Standards
- Lewis & Clark Public Affairs and Communications: Email Signatures – Public Affairs and Communications
- Photo Credit maxkabakov/iStock/Getty Images
How to Sign Your Name with a Master's Degree
Include your academic credentials with your signature to assure colleagues or potential employers of your qualifications. In general, you can include the...
What Is a Signature Block in a Letter?
What Is a Signature Block in a Letter?. ... the signature block, makes the reader take notice of who you are and...
How to Create a Professional Email Signature
An email signature is a reflection of you, your business and your professionalism. Use it to set an appropriate tone for your...
How to Put Certifications on Your Email Signature
How to Put Certifications on Your Email Signature. ... How to Display Credentials in an Email Signature; Email Signature Etiquette; Comments You...
Email Signature Etiquette
Using a signature in the email messages you send allows you to include details about yourself and your business instantly. While most...
Proper Way to List Credentials
How to Display Credentials in an Email Signature; Print this article; ... As a nurse, you most likely have a college degree...
How to Add a Signature to an Email
One of the most overlooked features of many email applications is the option to add a signature to every email you send....
How to Place Certification Initials After a Name
Adding a professional certification after your name is a subtle but effective way to communicate your knowledge, skills and qualification. ... on...
Etiquette for Business Letter Signatures
Your handwritten signature (in the case of a mailed letter) should appear between the closing and your printed name. The space where...
Hairstyles for Nurses
For those unwilling to sacrifice the length of their coif, the next best thing would be a signature style with function. ......
How to Add an ITIL Certification to an Email Signature
Most email clients such as Microsoft Outlook, enable users to create and edit email signatures that can be attached to outgoing email...
Proper Business Email Signature
How to Display Credentials in an Email Signature. ... Enter a comma and list your certifications in the order in which you......
How to Write Bachelor of Arts Degree After Your Name
How to Display Credentials in an Email Signature. Credentials include the highest degree you have earned, professional designations and certifications you have...
How to Write an Effective Email Signature
Write your signature on a ... How to Display Credentials in an Email Signature. The credential listing should only take up one...