How to Format PowerPoint Presentations
Microsoft PowerPoint's user interface includes the ribbon and tabs, giving you quick access to formatting tools. You can format presentations at any point during their design. This is especially helpful if you've used the wrong formatting throughout a presentation and need to make changes midway. Microsoft PowerPoint uses themes to format presentations quickly. The change is applied to each slide within the presentation. Themes contain the overall design of your presentation, including sets of background designs, fonts, colors and effects. As you hover over a format in the Design tab, PowerPoint gives you a preview of the change to save you time.
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Instructions
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1
Open the PowerPoint document you want to format.
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2
Select the "Design" tab from the ribbon. To modify your overall theme, go to the "Themes" group. Pick a theme from the "Themes" gallery. There are over 40 themes available displayed in alphabetical order, such as Adjacency, Equity, Verve and Wave Form and others. To expand the list of themes, click the "More" button to the right of the "Themes" gallery.
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3
Go the "Design" tab and "Themes" group in the ribbon. To modify colors within your presentation, click "Colors" and select a color set from the "Colors" gallery. There are over 40 color sets available, such as Aspect, Black Tie, Origin, Slipstream and others.
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4
Click the "Design" tab in the ribbon and go to the "Themes" group. To modify your overall fonts, choose a font set from the "Fonts" gallery. More than 40 font sets are available, such as Apex, Clarity, Paper, Technic and others.
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5
Select the "Design" tab from the ribbon. To format an effect, such as lines, bullets and shapes within your presentation, click "Effects" from the "Themes" group. Pick an effect from the "Effects" gallery. More than 40 effects are available, such as Civic, Clarity, Newsprint, Perspective and others.
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6
Click the "Design" tab in the ribbon. To format your background colors, go to the "Background" group. Click "Background Styles" and choose a background color from the gallery. The number of background styles varies, depending on the theme and color set you applied in steps two and three. To hide graphics from the background, check "Hide Background Graphics."
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7
Highlight any text you want to format individually in your presentation. Go to the "Home" tab and "Font" group in the ribbon.
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8
Click the "Font Color" button and your preferred color to modify the font for the selected text. Click the "Font Size" button and your preferred size to update its size. Click the "Font" button and your preferred font to update its font. Click the "Bold," "Italic" or "Underline" button to modify its style.
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