How to Write a Photography Invoice
An invoice is a means of billing clients for services or goods. A photography invoice normally shows billing for time spent at a specific event, if charging by the hour, or the flat rate for the event or session itself. The invoice will also show any prints, videos or other photographic items being provided, as part of the service. It must also include the name and address of the company or photographer, the date of service and an invoice number.
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Instructions
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Write your name -- or your company name, if you have one -- at the top of the invoice. Include your contact information such as address, phone number and email address. Assign an invoice number to the form.
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List the items you are billing for. Make each item a separate line on the invoice. Use the "Description" or "Item" field of the invoice to show these items.
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Enter a quantity for each item in the first column of the invoice. The number could represent hours, such as 5 hours spent photographing a corporate event, or it could show how many of a certain type of photograph was purchased, such as 15 8- by 10-inch glossy prints. If a flat rate was agreed upon for the entire event, the number will be 1. Any prints that are included should be noted in the description area.
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Show the price per item in the column just to the right of the item description. An hour of photography services might be $50.00, or a single print would show a cost of $25, or whatever you charge.
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Multiply each line item on the invoice and write the total in the far right column of the same line. The total for five hours of photography services at $50.00 per hour will read $250.00, and the total for 15 prints at $25 each will be $375.00.
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Add all of the items in the total column and enter the sum at the bottom of the invoice, beneath the list of individual totals. Calculate any taxes or shipping costs that will be levied to the subtotal; This is the amount that the customer is expected to pay.
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References
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- Photo Credit Jupiterimages/Goodshoot/Getty Images
