How to Write a College Tuition Refund Letter


College tuition is generally nonrefundable after the enrollment deadline. Policies vary, but most institutions give students a chance to appeal for extenuating circumstances. The circumstances must occur near or after the enrollment deadline, or within the first three-to-five weeks of classes. Without proper documentation, a request probably will not be approved.

  • Address your letter to the correct department. It will probably be registration, admissions or financial aid.

  • Begin the letter with your tuition refund request for the current semester or quarter and include your reason. Most universities only issue refunds because of military duty, a death in the immediate family or a student's medical status changes.

  • Include documentation of any extenuating circumstances. Relevant documentation includes a death certificate, military orders or a doctor's note.

  • Make copies of the letter for your records and mail the letter, via certified mail with the signature required. This ensures the institution received the letter.

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