How to Copy Information From a Web Page to a Word Document

You can copy and paste information from most Web pages into a Microsoft Word document by using the computer clipboard. How the information appears after you paste it into Word will depend on how the Web page has been written. After they have been pasted, pages using tables or other HTML code may sometimes require cleanup to remove tabs, extra spaces, or line breaks. The Paste Options in Microsoft Word can help you control the formatting of the information. Some information on a Web page, including JavaScript or Flash, for example, will not copy to your clipboard.

Instructions

1. Drag the cursor over the portion of the Web page you want to copy. To highlight the contents of the entire page, press "Ctrl" and "A" on your keyboard.

2. Press "Ctrl" and "C" on the keyboard to copy the information on the Web page to the computer clipboard.

3. Open a Word document. Place the cursor on the document where you want the information to appear.

4. Press "Ctrl" and "V" on the keyboard to paste the information from the clipboard to the Word document.

5. Click the "Paste Options" button that appears at the bottom of the pasted information.

6. Select "Match Destination Formatting" to change the text of the pasted information to the same font, font size and style that was in place in the Word document before you pasted the information.

7. Select "Keep Source Formatting" to keep the same font, font size and style that was used on the Web page.

8. Select "Keep Text Only" to remove all formatting, bullets, links and images from the information being pasted.

References

• Microsoft Office: Word Paste Options
• Microsoft Office: Control the Formatting When You Paste Text
• Microsoft Support; Keyboard Shortcuts for Windows; September 2010