How Should I Respond to Go to an Interview in an Email?

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Do not waste the opportunity to show your value when offered an interview request.
Do not waste the opportunity to show your value when offered an interview request. (Image: Jupiterimages/Photos.com/Getty Images)

In an increasingly competitive job market, it is critical to utilize every opportunity to show your value to a prospective employer. Even in the minutia of the job application process, making effective choices can make a difference in separating you from your peers. One often overlooked opportunity is when you receive an email indicating an employer's desire to interview you. Make the most of this chance to impress, and you will have a much better chance of hearing the words you long for: "You're hired."

Things You'll Need

  • Note pad
  • Thank-you card

Note your interviewer's name and title. This shows respect for the interviewer and demonstrates that you are paying close attention to the process.

Thank her for the opportunity to be interviewed. Be positive, confident and professional in tone, without appearing overconfident. Interviewers are looking for signs that you will fit into the corporate culture.

Consider your interviewer's tone and the type of business as you briefly respond with your interview confirmation. Emulate his tone as best you can perceive it. Since you do not have the benefit of demonstrating body language in an email, the body for your response is your opportunity to try to make up for this less personal chance to get to know you further.

Respect your interviewer's time. It is important to address the interview inquiry and gather information in a brief manner. You will have time to address job specifics later in the interview process.

Verify specifics such as time, date and location. Being specific demonstrates attention to detail and prudence. If necessary, ask for directions.

Close your email by thanking her again and offering complete contact information, including your name, address, email address and phone number. Your standard formal signature block is appropriate, if it includes all relevant information.

Follow up, if time allows and it seems appropriate, with a thank-you note addressed to your interviewer. Be cordial, but not aggressive.

Tips & Warnings

  • Proofread your work. Check grammar, spelling and content.
  • Use a professional font, such as Times New Roman.
  • Use "Mr." or "Ms." with the interviewer's last name if you are certain about gender, unless supplied with a title, such as "Dr." If you are not certain about gender, use the interviewer's entire name.
  • Avoid using the "Mrs." or "Miss" in your salutation, unless she uses this in correspondence, to avoid a marriage-status error.
  • Use a thoughtful and relevant subject line in your correspondence.
  • Use an email address with a respectful and professional tone. A basic email address including your name shows more professionalism than "nintendohero1975@email.com."
  • If you do not have the interviewer's name, consider a title such as "Dear Human Resources Department Manager" or a similar, professional salutation.
  • If attachments are requested, scan them for viruses before sending them.

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