How to Write a Good Request for Qualifications
Writing a Request for Qualification is a detail-oriented task. Government agencies and companies can send out RFQs to get the best rates from the best companies possible to have services done. These services can be as diverse as snow removal, roofing and medical services. You want to attract the most bidders possible for your project while also keeping the quality of those bidding companies high.
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Instructions
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Writing an RFQ
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Set your opening date. You will need to have a set date that the Request for Qualifications must be received by. This is called the opening date because it is the date you will open and review all the proposals received.
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Put the budget for the project in your RFQ. If you present a budget in the RFQ for the project, it will give the companies sending in proposals an idea of your needs, and they will work within that budget to get you the best deal.
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Include information on whether a pre-bid meeting is scheduled. Pre-bid meetings give proposers the opportunity to meet with you, to ask questions and to become more familiar with the details of the project. You can make a pre-bid conference optional or mandatory. If you make the conference mandatory, it means that no proposals from companies who did not attend the pre-bid meeting will be accepted. If there is a pre-bid meeting, include its date, location and time and whether it is optional or mandatory.
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Add a section regarding the qualifications that you are looking for in a proposer. Include whether the company must be located within a certain distance of the project, or whether the company must have a particular certification such as being minority-owned or a small business. This will narrow your field of proposers.
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References
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