How to Footnote an Email


Footnotes can be used to cite sources. Citing email is relatively easy -- and polite. Before citing an email, you should query the sender for permission to quote the message. The exception to querying is if you were conducting a survey or email interview. In this case, the writer of the email should be aware of the probability that the material sent will be quoted. Unless otherwise stated, survey subjects should remain anonymous, while your interview can have permission to quote built into the interview itself.

Things You'll Need

  • Permission to quote
  • Type writer or word processor
  • Request permission to quote the material. Usually this will be granted, but sometimes correspondents send email under the assumption that they are conducting a conversation that will be shared only between the two of you.

  • Type the quoted material into your manuscript, placing quotations around it to indicate that someone else wrote it. Place a superscript numeral or symbol at the end of the quotation.

  • Place a corresponding numeral or symbol at the bottom of the page above the footer space. Use the following format, found in the Purdue OWL (see references): Kunka, Andrew. "Re: Modernist Literature." Message to the author. 15 Nov. 2000. E-mail.

Tips & Warnings

  • APA style does not customarily use footnotes or endnotes, instead relying on in-text quotations and a bibliography.

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