How to Use the Markup Editor in MS Word '07

Editing a document no longer requires extra work.

Microsoft Word 2007 offers a markup editor, which lets you edit another person's Word document without changing the original version. Your changes -- inserting text, deleting text, changing format -- will appear in colored text. The feature, officially called "Track Changes," notes any format changes in the right margin, presents anything you type in red ink and crosses out or moves to the margin anything you delete. To use this feature, you simply turn it on and then edit the document.

Instructions

1. Click the "Review" tab on the Ribbon.

2. Click the "Track Changes" button, located in the "Tracking" section on the Ribbon and displaying a dogeared page accompanied by a pencil.

3. Edit the document. The "Track Changes" feature will track and mark every change you make.

4. Click the "Review" tab and click the "Track Changes" button again, when you have finished editing the document, to turn off the feature.

Tips & Warnings

• If it bothers you to see all the colored text, lines and cross-outs or bubbles in the margins, you can hide these visual features while still using the markup editor. Click the "Review" tab, click the field that says "Final Showing Markup," then select "Final" from the drop-down menu.

References

• Microsoft Office: Turn Track Changes On or Off
• Microsoft Office: Track Changes While You Edit
• Microsoft Office: Review, Accept, Reject and Hide Tracked Changes

Resources

• Microsoft Office: Revise Documents with Track Changes and Comments in Word 2007