How to Do a Year by Year Profit Graph in Quickbooks


Creating a graph on QuickBooks is a relatively simple process of clicking the right buttons. Modifying that same graph to add additional information or to cover time periods or categories that are not part of the default ones chosen by QuickBooks software is the part where a little skill is needed. QuickBooks utilizes both bar and circle graphs in order to communicate the same information. The graph you will be looking to create to view a year by year profit is called the income and expense report by QuickBooks software.

Things You'll Need

  • QuickBooks software
  • Open the QuickBooks company file and wait for the "Home" screen to load.

  • Click on the "Edit" button on the top menu bar and scroll down to the "Preferences" tab. When the "Preferences" window opens, scoll down to the "Reports and Graphs" tab and click.

  • Note that when the Reports and Graphs window opens, that there are two tabs: the "My Preferences" and "Company Preferences" tabs. Under the "My Preferences" tab, you can choose options regarding the refreshing of the page and the drawing of the graphs.

    Under the "Company Preferences" tab, you choose whether you want to use the accrual or cash basis for the graph. You can choose to begin aging the accounts receivable from the due date or from the date the customer purchases the material. And you can show the accounts by name, by description or by both.

  • Click on the "Reports" tab, scroll down to the "Income and Expense by Month Graphs" and click. The default view of this graph is a quarterly view of the last three months of fiscal activity. Click on the "Dates" tab in the top left corner of the graph window and change the "From" date to the beginning of the first year you want to compare. For the "To" value, choose the end of the first year you want to compare. Print the resulting graph.

  • Change the dates on the "From" and "To" boxes as you did in the previous step, but change it to the year previous to the current one. Print the resulting graph.

  • Click on the "Dates" box and choose the "All" option when the menu opens. This will generate a graph of the income and expenses from the date that transactions started being recorded in QuickBooks on a month-to-month basis.

  • Locate the "Show on Pie Chart" buttons. One button is labeled "Income" and the other "Expense." You can toggle between the pie chart options of a breakdown of the income versus expenses. Note the totals in the box to the right of the pie chart. Subtract the expenses total from the income total and you will have your profit.

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